PRU MEETING INFORMATION

PRU MEETING INFORMATION

Contents

AGM – 2/4/12
Meeting of all clubs, Sunday, February 13, 2011

AGM – 2/4/12

The AGM has been set for noon Saturday February 4, 2012 at Georgetown Prep. This is a mandatory meeting and we will be taking a roll call prior to the start of the meeting. There are several major agenda items that will be discussed which will require a quorum to vote on. I will be sending a full agenda, but the major topics of conversation will include:

A discussion and vote on the State Based Rugby Organizations (SBRO) which will affect the youth and HS programs.
A discussion and a vote on the Geographic Unions (GU’s) which will affect all men’s and women’s clubs.
Vote on the 2012 budget – of note, we spent a fair amount of time reviewing the previous year’s allocations, especially the all-star budgets, and have reallocated or removed much of these costs. I will be sending our proposed budget within the week for all clubs to review.
A discussion and possible vote on the bylaws. Over the past few months we have reviewed the bylaws and found a number of inconsistencies within the document itself and some inconsistencies between the document and our actual practice.

The above topics will absolutely change the union as we know it, I can’t stress enough the importance of every club having some representative there. We will be providing food and beverages.

Meeting of all clubs, Sunday, February 13, 2011

We have had to move the PRU AGM From our traditional weekend (conflict with Rugby Academy's coaching clinic). The new date is SUNDAY, February 13, Noon-3 PM (including a divisional meeting). Apologies for the change. Please remember, this is a mandatory meeting. Brother/Sister clubs may give a proxy to the other.

Location of the meeting is Georgetown Prep School, Rockville, MD, 10900 Rockville Pike, North Bethesda, MD 20852

Further details and directions to the venue will be posted next week. Key item of business is election of several positions on the PRU Board. Other agenda items will be posted soon.

The following positions are up for election in 2011. The incumbents are listed in parentheses

. President (Eric Pittelkau - will not be standing for re-election)
. Treasurer (Stu Levine)
. College Women (Pamela Gouws)
. High School Girls (Allison Beers)
. Youth (Pat Walsh)
. Disciplinary (Riaan van Greuning)
. Grounds (still vacant, normally elected in even years)
. would like to have medical advisor and coaching coordinator (appointed, not elected)